Shelter Working Group Information Manager - Haiti

JOB from International Organization for Migration

Closing date: 07 Nov 2016

Job ID:#1760521

Career categories: Information Management

Country: Haiti

City: Port Au Prince with travel

Organization: International Organization for Migration

Theme: Shelter and Non-Food Items

Job years of experience: 5-10 years

I. Background and overview

In response to Hurricane Matthew, IOM is leading the Shelter and NFI Working Group in Haiti in support of the Government of Haiti. The working group is run in the "style of a cluster", with a central coordination team (information management team and recovery advisor) based in Port au Prince and hubs in Jeremie and Les Cayes.

IOM is looking for an experienced Information Manager with expertise in cluster IM post natural disaster, in complex environments, and working in support of government.

The role requires ability to work in both English and in French.

II. Organizational Context and Scope

Under the overall guidance and supervision of the Chief of Mission, and the direct supervision of the Shelter Working Group Coordinator, the successful candidate will be in charge of managing the information for the Shelter and Non-Food Items (NFI) Working Group, led by IOM in Haiti. Although not a formally activated Working group, this will be “Working Group like” run in the style of a Shelter cluster

In particular, s/he will concentrate on the following functions:

  1. Ensure that the 4W is compiled nationally and at field level and kept up to date with de-conflicted information.
  2. Ensure that relevant up-to-date data is shared with stakeholders in relevant formats.
  3. Maintain mailing lists through humanitarian ID
  4. Maintain web presence at
  5. Manage relevant assessment data and lead with technical analysis of needs and gaps

III. Responsibilities and Accountabilities

  1. Identify the relevant information requirement of the Working Group partners and other key partners including national local authorities in emergency/recovery shelter response, and encourage information sharing among stakeholders;
  2. Support the Working Group Coordinator in all information gathering and coordinating information collection process including monitoring and analyzing of data, specifically at increasing the effectiveness of response.
  3. Provide technical and capacity building support to Working Group members in the analysis of data as well as visualization (such as mapping, gap analysis, infographic, etc) and reporting to Working Group partners as required.
  4. Establish and maintain systems to ensure data confliction at field level whilst avoiding duplication.
  5. Regularly engage and represent the Shelter Working Group in the Information Management Working Group and the Assessment Working Group, feeding back to the Working Group as relevant.
  6. Develop and maintain the Shelter Working Group information management and mapping tools including but not limited to Working Group website, 4W, dashboard, snapshot, pipeline and distribution tracking as required.
  7. Support the Working Group Coordinator and Technical Coordinator in developing a monitoring framework for the Working Group indicators.
  8. Work towards the achievement of the Shelter Working group's goals in the Iraq through effective managerial and lateral relations and teamwork
  9. Liaise with humanitarian stakeholders and relevant government counterpart on behalf of the Shelter Working Group as required.
  10. Establish contact with appropriate partner agencies when basic or special needs are identified.
  11. Perform other duties as may be assigned.

IV. Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies


  • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area


  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments

Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Develops strategic vision for the sector within area of responsibility
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team members


  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts


  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work


  • Delivers on set objectives in hardship situations
  • Effectively coordinates actions with other implementing partners
  • Works effectively with local authorities, stakeholders, beneficiaries and the broader community to advance country office or regional objectives

Emergency or Crisis

  • Works effectively in high pressure, rapidly changing environments
  • Coordinates actions with emergency response actors and making use of coordination structures
  • Supports adequate levels of information sharing between internal units, Working Group partners, IOM and other emergency response actors
  • Establishes and maintains effective relationships with implementing partners
  • Makes correct decisions rapidly based on available information

V. Required Qualifications and Experience


  • Advanced experience in information technology, geographic information systems or social sciences or any discipline related to Information Management, Analysis, displacement mapping, tracking and monitoring or an equivalent combination of relevant training and experience in shelter and information management related activities in natural disaster or conflict situations


  • Broad sector knowledge and/or field experience in the areas of information management, coordination, shelter, displacement management, disaster risk reduction, humanitarian reform are preferred.
  • Experience in liaising with governmental authorities, and with other national and international institutions;
  • Familiarity with the region an asset;

VI. Languages

Essential: Fluent English

Essential: Fluent French



Applicants should send a covering letter in English and in French and a CV to

Source: Relief Web

This article is culled from daily press coverage from around the world. It is posted on the Urban Gateway by way of keeping all users informed about matters of interest. The opinion expressed in this article is that of the author and in no way reflects the opinion of UN-Habitat.

Deadline/closing date: 
Monday, November 7, 2016