Shelter Working Group Coordinator Haiti

JOB from International Organization for Migration

Closing date: 07 Nov 2016

Job ID:#1760471

Career categories: Program/Project Management

Country: Haiti

City: Port au Prince

Organization: International Organization for Migration

Theme: Shelter and Non-Food Items

Job years of experience: 5-10 years

I. Background and overview

In response to Hurricane Matthew, IOM is leading the Shelter and NFI Working Group in Haiti in support of the Government of Haiti. The working group is run in the "style of a cluster", with a central coordination team (information management team and recovery advisor) based in Port au Prince and hubs in Jeremie and Les Cayes.

IOM is looking for an experienced cluster coordinator with expertise in coordination post natural disaster, in complex environments, and working in support of government.

The role requires ability to work in both English and in French.

II. Organizational Context and Scope

Under the overall guidance and supervision of the Chief of Mission, and the direct supervision of the Head of Operations, the successful candidate will be in charge of coordinating the Shelter and Non-Food Items (NFI) Working Group, led by IOM in Haiti. Although not a formally activated cluster, this will be “cluster like” run in the style of a cluster

In particular, s/he will concentrate on the following functions:

  1. Lead the development of a comprehensive Sectoral strategy that incorporates all phases of the Working Groups response, including preparedness, response, recovery and capacity building
  2. Coordination and operationalization of the shelter and NFI Working Group at country level;
  3. Advocacy on behalf of the Working Group and working group members;
  4. Monitoring and reporting of working group activities

III. Responsibilities and Accountabilities

  1. Actively participate in the Inter-Sector Working Group (or equivalent group when established) to ensure adequate consideration of the Shelter and NFI needs and the coordination with other sectors with regards to the humanitarian strategy and response in Haiti.
  2. Draft and revise, when necessary, Shelter and NFI specific documents, strategies, guidelines, and working groups terms of reference.
  3. Provide timely analysis, leading to a joint identification of gaps and development of sector-specific response strategies; ensure that sector strategies are adequately reflected in overall country strategies and appeals
  4. Draw lessons learned from the past activities in Haiti and revise strategies and action plans accordingly in the light of these and needs as they evolve.
  5. Plan, coordinate and deliver training/ capacity building opportunities to Shelter and NFI Working Group partners, with a view to improving quality and efficiency of Shelter and NFI distributions across all affected areas, including support efforts to strengthen the capacity of the national authorities and civil society.
  6. Develop and implement a common strategy within the Shelter and NFI Working Group for capacity building and training.
  7. Ensure integration of the Inter-Agency Standing Committee’s priority cross cutting issues (e.g. human rights, HIV/AIDS. age, community participatory approaches) and promote gender equality and GBV risk reduction and by ensuring that the needs of women and girls as well as men and boys are addressed.
  8. Convene and chair regular Shelter and NFI Working Group coordination meetings.
  9. Identify, support and coordinate a network of Shelter and NFI focal points across all affected areas of Haiti, to enable effective and coordinated field-level strategy, emergency preparedness and response.
  10. In consultation with Working Group partners, plan and participate in inter-agency needs assessments, as required.
  11. Coordinate Shelter and NFI distributions with Working Group partners as well as with other Working Groups involved in responding to the needs.
  12. Identify country level needs for stockpiling of NFIs and coordinate closely with IOM Operations Manager and other NFI partners to ensure the strategic pre-positioning of NFIs and Emergency Shelter materials throughout the country.
  13. Advocate on behalf of the Working Group for donors to fund priority sector activities and for sufficient funding of all Shelter and NFI partners, while at the same time encouraging Working Group partners to mobilize resources for their activities through their usual channels.
  14. Act as a broker and provide leadership and strategic direction to Working Group partners in submitting project proposals for inclusion in the Consolidated Appeals, Flash Appeals, Central Emergency Response Fund requests and other inter-agency funding appeals and ensure that agreed Working Group strategies/priorities are adequately reflected in appeal documents.
  15. Prepare and disseminate Shelter and NFI Working Group regular updates.
  16. Ensure, to the extent possible, that Working Group partners use common standards to review impact of the Working Group and progress against implementation plans as well as tools for information and data management, including in needs assessments and monitoring.
  17. Ensure adequate reporting and information sharing, both within the Working Group and with other Working Groups and the Office for the Coordination of Humanitarian Affairs (OCHA); collect 4W (Who/What/When/Where) information from partners and provide information to relevant inter-agency coordination body so it can be processed and redistributed at the Working Group level and to other stakeholders; ensure that updated and relevant Working Group-specific information is included in general reports, common web platforms; OCHA Situation Reports, OCHA Humanitarian Dashboard, etc.
  18. Identify staffing needs and supervise Working Group staff including Information Management Officer, Reporting Officer, Monitoring and Evaluation Officer and any technical roles.
  19. Perform such other duties as may be assigned.

IV. Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies



  • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area


  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments

Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Develops strategic vision for IOM within area of responsibility
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team members


  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions


  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Mobilization

  • Establishes realistic resource requirements to meet sectoral needs
  • Builds stable strategic alliances with relevant parties
  • Identifies sources of and secures funding from external stakeholders to meet the needs of the shelter sector


  • Delivers on set objectives in hardship situations
  • Effectively coordinates actions with other implementing partners
  • Works effectively with local authorities, stakeholders, beneficiaries and the broader community to advance country office or regional objectives

Emergency or Crisis

  • Works effectively in high pressure, rapidly changing environments
  • Coordinates actions with emergency response actors and making use of coordination structures
  • Supports adequate levels of information sharing between internal units, Working Group partners, IOM and other emergency response actors
  • Establishes and maintains effective relationships with implementing partners
  • Makes correct decisions rapidly based on available information

V. Required Qualifications and Experience


  • Master’s degree in Political or Social Sciences, International Relations, Human Rights/ Law, Architecture, Engineering, Disaster Management, Conflict Management or a related field from an accredited academic institution with five years of relevant professional experience; or

  • University degree in the above fields with seven years of relevant professional experience.


  • Experience in Cluster / Working Group coordination and humanitarian response
  • Experience in programme management and project implementation
  • Experience of operational Working Group information management, shelter programme design, implementation and monitoring and evaluation, site planning, shelter design and basic construction management
  • Good knowledge of shelter-related technical guidelines and standards
  • Knowledge of humanitarian reform, operational coordination and Working Group information management
  • Previous management experience in an emergency operations setting

VI. Languages

Required: Fluent English

Required: Fluent French



Please submit CV with covering letter in English and in French to

Source: Relief web

This article is culled from daily press coverage from around the world. It is posted on the Urban Gateway by way of keeping all users informed about matters of interest. The opinion expressed in this article is that of the author and in no way reflects the opinion of UN-Habitat.

Deadline/closing date: 
Monday, November 7, 2016