Restoration of safe access and/or public spaces to facilitate the movement to the communal and social facilities regularly used by women at Dar’a city, Syria.

Submission period
Thursday 16 September, 2021 - Thursday 30 September, 2021
Description
The purpose of the Call for Proposal is to solicit interest from existing or prospective Implementing Partners that wish to participate in UN-Habitat operation and contribute complementary resources (human resources, knowledge, funds, in-kind contributions, supplies and/or equipment) to achieving common objectives as outlined below and subsequently agreed in an Agreement of Cooperation

Submission of proposal: by email to unhabitat-syriaprocurement@un.org

Project Key Information:

UN-Habitat Project title: UN Joint Program (JP) to Strengthen urban and rural resilience and the conditions for recover in Syria.
Locations
Town/City: Dar’a City
Country: Syria
Anticipated start date 01 October 2021.
Estimated duration of project in calendar months: Two (2) months.
Maximum proposed value in US$: 55,000.
Lead Organization Unit: UN-Habitat - Syria

Purpose of CFP:

The purpose of this call for proposal is to have an integrated package to underline, design, and configurate the procedures to define, design and rehabilitate most popular access and / or open space used usually by women to facilitate their movement and secure their safety and comfortability, and strengthen the connectivity and cohesion among the families of Dra’a especially women.

location is to be identified through coordination with relevant local authorities especially municipality, and consultation with women representing community to propose axis and/or open space that women regularly use.

Through this CFP we aim to have proposals for the locations and basic proposed activities, modality of consultations with the community especially women to identify the main requested interventions within the specified budget.

Preferred locations would be routes near the City Center, Dar’a Al Balad, linkages between the North and southern areas those leading to popular service or livelihood centers like markets, women service centers, public spaces ext.

Brief Background of the Project:

During the crises big portion of the Dar’a city was exposed to different degree of damage that includes houses, productive urban and rural assets, markets, infrastructure and services ( schools, health facilities) as well other social service facilities like gardens and social centers, The conflict also has caused displacements and unprotected homeless.

After the of the pause of the military operation in Dar’a, calmer atmosphere dominated the city, in spite of Some sporadic incidents in the region.

UN-Habitat supported the development of area-based recovery plan that through a joint effort from the Municipality technical staff and local community representatives, priorities were listed to support the city that includes facilitating the services for the most vulnerable people especially women, in addition to enhancing social cohesion between the residence to ensure stability resilience and encourage the return.

In regard to facilitating women movement and space for them, Uh-Habitat through this CFP looking for selecting the most used access by women through their daily movement to work or social services, or even to social public spaces or open spaces.

Main activities scope of work:

The Implementing Partner will be undertaking main activities as follows (but not limited to):

Conduct Participatory consultations (consultation meetings) with local community and local authorities to define the location and propose the main components of the project.
Based on the consultations, develop the design of the required activities for the rehabilitation works of safer access (including solar lighting) and open space rehabilitation if proposed.
Note: UN-Habitat is going to implement other activities in the city in the same scope (Market rehabilitation, open spaces rehabilitation, safer access for the school students. the proposal has to ensure and clear up the connectivity and complementarity with these activities and avoid duplication,

Expected Outputs:

Proposed location of safer access and /or open space rehabilitation is identified based on the consultations with the community and local Authorities.
Main required activities are determined with illustrating maps in the proposal, limited to the budget ceiling.
Final project design and detailed BoQ will be prepared by the selected IP.
Safer access of route or/ and open space usually used by women is rehabilitated by the selected IP.
What is needed in this step (from the technical perspective) is the modality and mechanism of the implementation of the activities (general workplan), defining with coordination of local stakeholders and community the location, main line and general estimated quantity of works.

Eligibility Criteria:

Criteria

Submission details / Documents required

Legal Status

Certificate of registration/incorporation i.e.,
Proof of registration in Country of Origin.
Proof of registration of Country of operation
Proof of country operational presence
Organization profile and details

Clear organization profile and structure of the organization indicating:
Organization’s vision, mission and objectives
Management structure
Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
Proof of membership to professional associations if any.
Financial Capacity

Audited company financial statements (balance sheet and income statement) and auditors report for the last two years.
Exclusive bank account

Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?
Integrity and Governance

The organization should complete and submit a signed Partner Declaration Form
Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

Selection Criteria:

Criteria

Submission Details/ Documents Required

1. Technical capacity

20 %

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
References from past donors
1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

CVs of key management staff, technical and non-technical staff that will be involved on the project
How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?
1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.
1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.
1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

Provide formal project monitoring policies and procedures
2. Financial and administrative capacity

20 %

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

State the years of operation
Audited financial statements for the last 2 years
2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

CVs of key finance and accounting staff
Description and key features and controls of the accounting system used
Organization structure/ Organogram
2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.
2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

Describe anti-fraud controls and provide formal procedures
2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

Describe nature and value of contribution (in-kind or cash)
3. Financial Proposal

20%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

Budget Proposal

Bill of Quantity (BoQ) for the main quantities
Other supporting documents
4. Technical Proposal

40 %

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document

Cumulative score for ratios

Notes:

Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address will not be considered.
CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
CFP received after the above deadline will not be considered
Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
CFP from applicants failing to provide the requested information will be disregarded.
This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
All prices must be in USD

Technical proposal: https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Funhabita...

Financial Proposal Budget: https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Funhabita...

Deadline/closing date: 
Thursday, September 30, 2021