Support mitigation measures in Six municipalities at Rural Damascus governorate as responding plan to breakout of COVID-19 Pandemic: Activation of community initiatives and engagement to serve vulnerable communities in response to COVID-19

Submission Start Date: 23 August 2020.

Submission Deadline Date and time: 13 September 2020.

Submission of proposals: By email to unhabitat-syriaprocurement@un.org          

 

Project key information:

  • UN-Habitat Project title: Support mitigation measures in Six municipalities at Rural Damascus governorate as responding plan to breakout of COVID-19 Pandemic: Activation of community initiatives and engagement to serve vulnerable communities in response to COVID-19
  • Locations: Rural Damascus governorate, (Municipalities: Jaramana, Duma, Harasta, Al-Tal, Saydeh Zaynab and Al Zabadani).
  • Country: Syria.
  • Anticipated start date: 30 September 2020.
  • Estimated duration of project in calendar months: Three (3) Months.
  • Maximum proposed value in US$: 50,000.00
  • Lead Organization Unit: UN-Habitat – Syria Programme.

 

Brief Background of the Project:

As part of the project of UN-Habitat response to COVID-19, this project promotes the community engagement to COVID-19 response through implementing 10 initiative in 6 communities in the Rural Damascus Cities; these are: Jaramana, Duma, Harsta, AL Tal, Set Zaynab, an Al-Zabadani cities. These cities are distinguished high number of IDPs and crowded areas.

This project must achieve all the project outputs in each of the identified catchment areas:

Table 1: Rural Damascus Communities

No

Administrative Unit

Number of Initiative(s)

1

Jaramana

2

2

Al-Tal

2

3

Duma

2

4

Harasta

1

5

Set Zainab

2

6

Al-Zabadani

1

The objectives are:

The 10 initiatives of the presented proposal are expected to contain activities similar to below:

  • Conduct COVID-19 hygiene awareness campaigns:
  • Design all campaign components and methods to deliver the campaign with Bill of Quantities (BoQs) and Book of Conditions (BoCs);
  • Share the design with UN Habitat and discuss it before implementing on the ground.
  • Use the brochures prepared by awarded NGO/INGO to explain two major points:

 1. Instructions for using Hand Washing Station (HWS) and 2. precautionary measures to prevent COVID-19, spread these brochures should design in cooperation with UN-Habitat.

  • Coordinate the implementation with municipalities and neighborhoods committees.
  • Create a link between the initiative and the hygiene stations installed in specific community.
  • Collecting household waste from underserved streets and neighborhoods or similar small-scale initiatives:
  • Identify the initiative with the municipalities; No of initiatives and locations; and
  • Explain the process of design and implementation with the UN Habitat;

 

  • Provision of services and support to elderly, disabled and women-headed households
  • Identify the initiative with the municipalities; No of initiatives and locations; and
  • Explain the process of design and implementation with the UN Habitat;

Main activities and outputs:

Output 1: Conduct sessions regarding Hand Washing Stations in terms of, monitoring and maintenance.

Output 2: Conduct hygiene awareness campaigns concern to the Solid Waste Management (SWM) activities which will be implemented in the targeted locations, these planned activities will deliver into the 6 targeted municipalities as follow:

  • Provision of Hypochlorite Sodium for portable spray devices to conduct sterilization campaigns;
  • Provision of portable spray devises;
  • Provision of Solid Waste (SW) steel containers to collect the garbage with SW compactor;
  • Provision of manual cleaning tools and Personal Protective Equipment (PPE) for SW workers.

Output3: Identify the No of initiatives, locations and process of design and implementation concerning the waste collections from underserved streets and neighborhoods or similar small-scale initiatives.

Output4: Identify the No of initiatives, locations and process of design and implementation concerning to the critical services need to be provided to elderly, disabled and women-headed households

 

Eligibility Criteria

 

Criteria

 

Submission Details/ Documents Required

 

 

Legal Status

  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details

  • Clear organization profile and structure of the organization indicating:
    • Organization’s vision, mission and objectives.
    • Management structure.
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years.

Exclusive bank account

  • Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

 

 

Integrity and Governance

  • The organization should complete and submit a signed Partner Declaration Form
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

 

 

Selection Criteria

 

 

Criteria

Submission Details/ Documents Required

1.   Technical capacity

 15%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

  • List of similar projects executed in the last 5 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects are relevant in the execution of the current proposal
  • References from past donors

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in the field and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities?

  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

  • Provide formal project monitoring policies and procedures

2.   Financial and administrative capacity

15 %

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

  • State the years of operation
  • Financial statements for the last 2 years

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

 

  • Describe anti-fraud controls and provide formal procedures

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

  • Describe nature and value of contribution (in-kind or cash)

3.   Financial Proposal

30 %

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective ( i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal <As per provided Template>

  • BOQ (if applicable)
  • Other supporting documents

4.   Technical Proposal

40 %

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document <As per technical proposal provided template>

 

Cumulative score for ratios

 

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD
Deadline/closing date: 
Sunday, September 13, 2020