Program Coordinator II, Cities, Washington

Program Overview

WRI's Ross Center for Sustainable Cities works to improve life for millions of people in urban areas worldwide. WRI Ross Center for Sustainable Cities builds upon WRI's successful track record in urban activities, introducing game-changing solutions that create more prosperous, livable cities. Our approach translates rigorous research into tangible practice at the scale and pace cities in the developing world need, leveraging a global network of trusted experts in urban economics, engineering, planning, finance, and policy.

We work closely with leading financial, business, and city institutions—like the World Bank and regional development banks, the World Business Council for Sustainable Development (WBCSD), C40, ICLEI, and UN-HABITAT—to expand our influence and expedite the shift to sustainable cities. Through these partnerships, we provide objective information and practical proposals for policy and institutional change. WRI partnered with the WBCSD to introduce the Greenhouse Gas Protocol, the gold standard for greenhouse gas accounting; with General Electric, Goldman Sachs, and the Aqueduct Alliance on Aqueduct, an interactive tool to evaluate water risks; and with the world's largest multilateral development banks to secure a $175 billion, 10-year commitment to investing in sustainable transport.

WRI's unique approach positions us to fill the gap between knowledge and practice, creating tangible impact on the ground. We monitor this impact and tap into our network of partners to scale up our successful pilot projects globally. Through a mix of deep engagement, targeted influence, and dissemination of tools and best practices, we turn ideas into action to advance the sustainability of cities worldwide.

Job Summary

WRI's Ross Center for Sustainable Cities seeks a Program Coordinator (PC) to support two Directors within the Center:

  • Urban Efficiency & Climate (UEC) team leads WRI's work on climate action planning, clean and efficient buildings and vehicles, and waste-to-energy. UEC combines research with technical assistance on-the-ground with roughly 50 cities around the world, relying on grant funding to offer free services to city clients. The key responsibility of the PC will be to support grant management for global grants with multiple partners, including corporate funders like FedEx and government funders like the German Ministry of Environment. This PC will work closely with a full-time PC already on the team.
  • Research & Knowledge Exchange (RKE) team manages research work of the department and leads the work on the WRI's flagship World Resources Report (WRR) 'Towards a More Equal City'. Over the final period of work on WRR (2018-2019), the key responsibility of the PC will be to support project management, communications, event organizing and some research tasks for the program.

Job Responsibilities

Project Management and Administration (80%)

Program/Project Management

  • Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Work with partners to help them understand and meet subgrant and contract requirements
  • Monitor program/project performance against contract requirements and deliverables
  • Manage various program, department and organizational trackers (publications, performance monitoring and others)

Financial Management

  • Process invoices and payments for projects in compliance with WRI's policies
  • Assist project team in project closeout process including turnover documentation and financial reconciliation
  • Coordinate and advise on project budget management and reports
  • With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
  • Develop outlook budgets for the program and possible proposals to donors and contractors
  • Work with Salesforce to add new proposals

Grant Management

  • Lead the drafting of grant proposal budgets and assists in the collection & submission of formal proposals for grants
  • Submit all required grant forms as instructed by grant
  • Keep track of deliverables and reporting required under grants
  • Keep timely and accurate information on donors and contacts


  • Coordinate and schedule meetings regarding projects among team, including administrative support for the UEC Director
  • Coordinate recruitment and manage onboarding of new staff members as needed

Communications and Engagement (15%)

  • Organize presentations, workshop and launch events for the program as needed
  • Assist with conference organization for the program as needed
  • Write blogs and prepare other communications materials for dissemination of program knowledge products
  • Present at internal meetings and help prepare presentations for external meetings

Research (5%)

  • Support project-related research with literature reviews, qualitative or quantitative analysis, and blogs
  • Contribute to knowledge products (e.g. reports, briefs, data products)
  • Assist with review of knowledge product written by other WRI researchers

Job Qualifications

  • Bachelor's degree in public policy/administration, urban planning, economics, geography, political science, or similar subject required. Master's degree preferred
  • One+ years of relevant, full-time work experience supporting project management functions
  • The position requires a detail-oriented, highly organized individual with experience and interest in program management, financial management, research, and writing
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality
  • Ability to work independently with minimal supervision
  • Strong writing, database management, and proofreading skills
  • A successful candidate will demonstrate excellent qualitative and/or quantitative research and writing skills
  • Excellent computer skills in Microsoft Office and internet research; experience with statistical analysis software is highly desirable
  • Excellent communication skills, including the ability to work well in a team and with international colleagues
  • In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Turkish, Chinese, French, Hindi, or Kannada

How to Apply

Applicants must apply through the WRI Careers portal to be considered.

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water , sustainable cities, and the ocean .

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world's greatest environment and international development  challenges , and improve people's lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in   Africa ,  Brazil ,  China ,  Europe ,  India ,  Indonesia ,  Mexico   and the   United States as well as a growing presence in other countries and regions.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.  â€¯

The World Resources Institute ( ) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people's lives. As an Equal Opportunity Employer, it is WRI's policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI's global agenda requires a staff that is diverse - with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.

Source: UN Jobs

This article is culled from daily press coverage from around the world. It is posted on the Urban Gateway by way of keeping all users informed about matters of interest. The opinion expressed in this article is that of the author and in no way reflects the opinion of UN-Habitat.

Deadline/closing date: 
Wednesday, October 31, 2018