Call For Proposal: Capacity Building and Public Awareness Raising on Values and Means to Preserve Cultural Heritage

Purpose of CFP: To raise awareness and develop the capacity of the community in Haddadine area in Tripoli and in the old town of Saida on promoting and preserving the cultural assets.

Submission Start Date: June 7, 2019

Submission Deadline Date and time: June 21, 2019

Project Key Information

  • UN-Habitat Project title : “Preservation of historic buildings in Lebanese old cities occupied by displaced, enhancing their housing conditions”
  • Locations
    • Town/City: Tripoli and Saida
    • Country: Lebanon
  • Anticipated start date: July 1, 2019
  • Estimated duration of the project in calendar months: 4 months (Capacity Building Component)
  • Maximum proposed value in US$:
  • Lead Organization Unit: UN-Habitat

Brief Background of the Project

The United Nations Human Settlements Programme (UN-Habitat) is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all.

Since the start of the Syrian conflict in 2011, many of Lebanon's poor urban neighborhoods have experienced increased pressure on affordable housing, basic and social services, resulting from the surge of Syrian refugees. According to the latest data compiled by UN-Habitat, the neighborhoods of Haddadine (Tripoli), and Old Town of Saida include a high number of Syrian refugees, vulnerable Lebanese and Palestine refugees (Saida) residing in historic buildings and unregulated add-ons amongst old structures. Both areas within Tripoli and Saida are also marked by challenges related to the lack of social cohesion and a history of sectarian and social conflict, which still erupt in sporadic incidents, indicating the fragile relative stability today.

In both to-be targeted locations, UN-Habitat has already developed during 2016 and 2017 “Neighborhood Profiles”, a field assessment that aims at understanding risks and vulnerabilities in urban areas. The neighborhood profiles have covered: Population, Buildings condition, Buildings’ connectivity to services, Infrastructure conditions, Socio-economic situation, and Safety and Security issues. During the profiling, local neighborhood committees (LCs; volunteers with a municipal representative on board) were established to assist in data collection and to ensure active participation of local communities.

UN-Habitat, with funding from the British Council, is implementing a Project entitled “Preservation of Historic buildings in Lebanese Old Cities occupied by displaced”, aiming at enhancing the “housing” conditions of poor displaced families yet preserving the heritage buildings. This project is funded by the British Council (BC) through the Cultural Protection Fund (CPF) which aims at supporting efforts to keep cultural heritage sites and objects safe, as well as the recording, conservation and restoration of cultural heritage. CPF also provides opportunities to local communities for training and education, enabling and empowering them in the long-term to value, care for and benefit from their cultural heritage.

The project addresses the physical deterioration within the external and interior parts of 36 buildings in the two cities and improve the knowledge of nearly 620 local tenants about the importance of the sites. In doing so, the project will directly help alleviating poor living conditions of affected vulnerable families (both host and refugees). Through strong community engagement, creation of job opportunities, and capacity building of local authorities, the project will support building trust between communities and local authorities. In addition, the community will have an increased knowledge related to cultural heritage and developed skills to maintain these buildings. This will be achieved through a set of trainings and awareness sessions.

Main goal:

Local citizens including youth will have sufficient understanding and developed skills to realize the value of the cultural heritage in order to promote their cultural assets and protect them.

Outputs:

  1. Skills improved for 40 local volunteers to conduct awareness raising sessions on heritage value and preservation (20 in Tripoli and 20 in Saida, 50% of which females).
  2. Knowledge increased for 300 residents (50% females) in issues related to heritage value and preservation through awareness sessions conducted by the trained local volunteers (150 in Tripoli and 150 in Saida).
  3. Skills developed for 40 local young people (50% females) as local touristic guides (20 in Tripoli and 20 in Saida)

Activities

The Implementing Partner will be undertaking main activities as follows (but not limited to):

Activities (Output 1)

  • Identify volunteers based on selected criteria mentioned in annex 1.
  • Propose the approach, methodology and workplan to be adopted for the selection of local volunteers.
  • Develop and share a final list of volunteers to attend the training.
  • Develop training materials, in both Arabic and English languages, for the local volunteers in accordance with the suggested topics mentioned in annex 2[1].
  • Deliver the trainings in Arabic for local volunteers within a minimum duration of four days. The trainer is expected to use a participatory and interactive teaching approach with the participants.
  • Arrange logistics for the delivery of the trainings including transportation, venue, refreshments, lunch, and needed materials or documents (e.g. notebooks, files, agenda, attendance sheets, etc.).
  • Measure the progress of the participants’ knowledge using pre and post assessment and final evaluation.
  • Prepare and distribute certificates to all the participants of the training.
  • Attend meetings organized by UN-Habitat to follow-up and evaluate the progress of the activities.
  • Prepare progress and monitoring reports including data and information collected, photos, and financial reports.
  • Document experiences, challenges, good practices and lessons learnt.

Activities (Output 2)

  • Develop a work plan with volunteers including division of work and schedule of visits.
  • Monitor household visits and/or meetings conducted by volunteers.
  • Develop an evaluation checklist to be filled by volunteers during household visits and/or small gatherings to assess the understanding of residents.
  • Develop a friendly-user booklet to be addressed for the residents of the two neighborhoods, including main messages and information on preserving heritage (this excludes the printing and the layout).
  • Work closely with volunteers to ensure timely implementation of children activities in coordination with schools and families. A minimum of 25 children, between the age of 6 and 14, residing in the rehabilitated buildings to be reached in each area.
  • Submit progress reports as specified in the signed Agreement of Cooperation.

Activities (Output 3)

  • Compile existing resources on historical background and touristic places in Saida and Tripoli.
  • Present a desk review of the data related to historical information in both areas.
  • Provide resources on the historical background of the city to be used as a reference for participants during and after the local touristic guide training.
  • Identify local touristic guides based on selected criteria mentioned in annex 1.
  • Propose the approach, methodology and workplan to be adopted for the selection of local touristic guides.
  • Develop and share a final list of local touristic guides to attend the training.
  • Develop training materials, in both Arabic and English languages, for the local touristic guides in accordance with the suggested topics mentioned in annex 3[2] and in close collaboration with the committee working on touristic trail.
  • Deliver the trainings in Arabic for local touristic guides within a minimum duration of four days. The trainer is expected to use a participatory and interactive teaching approach with the participants.
  • Arrange logistics for the delivery of the trainings including transportation, venue, refreshments, lunch, and needed materials or documents (e.g. notebooks, files, agenda, attendance sheets, etc.).
  • Measure the progress of the participants’ knowledge using pre, post assessment and final evaluation.
  • Provide coaching sessions on the field during tourists’ visits.
  • Prepare and distribute certificates to all the participants of the training.
  • Attend meetings organized by UN-Habitat to follow-up and evaluate the progress of the activities.
  • Prepare progress and monitoring reports including data and information collected, photos, and financial reports.
  • Document experiences, challenges, good practices and lessons learnt.

Responsibilities of UN-Habitat

  • Prior to conducting the training, UN-Habitat will review and approve the materials developed by the Implementing Partner as well as the list of identified local volunteers and local touristic guides. All materials developed within this scope are deemed UN-Habitat property.
  • Review and approve other outputs, deliverables, documents and visibility items before implementation or distribution including schedule and workplan.
  • Monitor and evaluate the trainings and activities conducted by volunteers before, during and after delivery for ensuring quality of services delivered.

Risk Analysis

Risks

Mitigation factors

Volunteers do not show enough commitment throughout implementation process.

An offer letter will be signed between the implementing partner and each volunteer to be clear about expectations and schedules. Incentives may be offered for volunteers.

Youth volunteers trained as tourist guides move outside the area or breach their commitment.

During the lifespan of the Project, UN-Habitat will ensure to have the skills development programs continuing by existing partners operating within the two targeted localities.

Residents do not show interest in attending awareness sessions conducted by volunteers

Topics delivered in the awareness sessions will meet residents’ needs and interests.

Extra cost occurs as a result of additional activity needs

Proper assessment, design & planning of project activities will avoid any financial gaps.

 

 

 

 

 

 

Eligibility Criteria

 

Criteria

 

 

Submission Details/ Documents Required

 

 

Legal Status

  • Certificate of registration/incorporation i.e.,
  • Proof of registration in Country of Origin.
  • Proof of registration of Country of operation
  • Proof of country operational presence

Organization profile and details

  • Clear organization profile and structure of the organization indicating:
    • Organization’s vision, mission and objectives
    • Management structure
    • Members of the Governing Board and their Designations duly certified by the Corporate Secretary, or its equivalent document
    • Proof of membership to professional associations if any.

Financial Capacity

  • Audited company financial statements (balance sheet and income statement) and auditors report for the last two years

Exclusive bank account

  • Is the organization willing and able to have a separate bank account for the funds provided by UN-Habitat?

 

 

 

Integrity and Governance

  • The organization should complete and submit a signed Partner Declaration Form
  • Provide the profiles of the Chairperson of the Board of Directors, Head of the Organization and Chief of Finance

 

Selection Criteria

 

 

Criteria

 

Submission Details/ Documents Required

 

Weighting

1.   Technical capacity

 

35%

1.1 Does the organization have the relevant experience and proven track record in implementing activities in the areas of the project?

Has it managed in the past projects of similar technical complexities and financial size?

Is the project linked with the core business of the IP?

  • List of projects executed in the last 4 years (value, location, donors, nature of projects, execution stage – completed or ongoing).
  • Demonstrate how the experiences in past projects implemented in Saida and Tripoli are relevant in the execution of the current proposal
  • References from past donors
  • Previous collaboration with UN-Habitat

 

1.2 Does the organization have qualified technical staff with the experience and the technical skills required by the project?

What is the staff size, type, qualification and education background?

  • CVs of key management staff, technical and non-technical staff that will be involved on the project
  • How many technical staff do you have in the concerned Country for implementing the project? Is there reasonable assurance that such technical staff required by the project will continue to be available as needed in the Project?

 

1.3 Does the organization have a clear and strong link with an identifiable constituency relevant to the targeted population of the project?

Does it have the ability to impact on the targeted population and on the issues?

Does it have strong presence in both locations and for how long?

Does it have adequate capacity to work in key areas/regions where the proposed field activities will be implemented?

  • Demonstrate, describe and provide proof of local operational presence, including link and ability to impact the targeted population.

 

1.4 Does the organization possess adequate physical facilities, office equipment, transport, etc. to implement the activities in both locations?

  • Provide location and list of office facilities, vehicles and office equipment locally available to implement the project.

 

1.5 Does the organization have formal procedures to monitor project execution (e.g. milestones, outputs, expenditures…)

  • Provide formal project monitoring policies and procedures

 

 

2.   Financial and administrative capacity

 

15%

2.1 Has the organization been in operation over a period of at least 2 years to demonstrate its financial sustainability and relevance?

  • State the years of operation
  • Financial statements for the last 2 years

 

2.2 Does the organization have qualified staff in Finance? Is the current accounting system computerized and does have the capacity to collect and provide separate financial reports on the activities executed under the Agreement of Cooperation?

Does it have systems and practices to monitor and report whether the project deliverables and expenditures are within agreed time and budget?

Does it have minimum segregation of duties in place (separation between project management, finance/accounting and executive office)

 

  • CVs of key finance and accounting staff
  • Description and key features and controls of the accounting system used
  • Organization structure/ Organogram

 

2.3 Does the organization have the capacity to procure goods and services on a transparent and competitive basis? (if applicable) check for procurement unit with experienced staff

  • Copies of procurement policies and procedures. The procedures should show how you procure locally and internationally.

 

2.4 Does the organization have formal procedures and controls to mitigate fraud such as multiple signature signatories on bank accounts, reporting and prosecution of incidences of fraud?

  • Describe anti-fraud controls and provide formal procedures

 

2.5 Does the organization have capacity to provide in-kind, financial, personnel contribution as UN-Habitat Implementing Partner in this present project? Please give details of contribution nature and size.

  • Describe nature and value of contribution (in-kind or cash)

 

 

3.   Financial Proposal

 

 

35%

3.1 Is the budget for each component of the activity to be performed by the Implementing Partner

(i) cost-effective (i.e. the cost should be economical and prudently estimated to avoid any under/over estimation)

(ii) justifiable/well supported and

(iii) accurate and complete

 

Budget Proposal <attached template>

  • BOQ (if applicable)
  • Other supporting documents

 

 

 

4.   Technical Proposal

 

 

15%

4.1 The technical proposal is sound and responds adequately to the specifications and requirements?

Technical Proposal document <attached template>

 

 

Cumulative score for ratios

 

100%

Notes:

  1. Interested Organizations must provide information indicating that they are qualified to perform the services (brochure, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.).
  2. The CFP and accompanying documents must be received in accordance with instructions provided. CFP submitted to a different email address other than the specified one will not be considered.
  3. CFP from applicants failing to provide the complete information to fulfill the basic eligibility criteria will be considered non-responsive.
  4. CFP received after the above deadline will not be considered
  5. Organizations will be selected in accordance with the procedure set out in the UN-Habitat IP Management policy and Standard Operating Procedures.
  6. CFP from applicants failing to provide the requested information will be disregarded.
  7. This CFP does not entail any commitment on the part of UN-Habitat, either financial or otherwise. UN-Habitat reserves the right to accept or reject any or all Proposals without incurring any obligation to inform the affected applicant(s) of the grounds.
  8. All prices must be in USD

 

Proposals to be submitted in soft copy stamped and signed before deadline via email to unhabitat-lebanon@un.org


[1] The training provider may expand or amend the list of subjects mentioned in annex 2 as to include additional themes relevant to the objectives of the project and upon approval of UN-Habitat team.

Deadline/closing date: 
Friday, June 21, 2019